Pst Viewer's eMail Actions

Email Actions

A Mail action is an operation that can be performed on messages or message groups. Some actions can be performed on single messages only and some - on several messages.

Any actions that take time to perform can be stopped by pressing Stop button on the Toolbar.

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Mail actions are performed on the email displayed in Pst Viewer Pro's list, and include:

• Opening
• Replying
• Forwarding
• Printing
• Exporting
• Saving
• Deleting
• Enumerating messages in folders

Opening. Opens an email message in your default email client.

Replying. You can reply to emails in the PstViewer Pro mail list. A new message will be created using your default Windows email viewer. The sender of the original message with be the recipient.

Forwarding. Creates a new email message in your default email client, containing the copy of the original message and any file attachments.

Printing. PstViewer Pro lets you print your email messages. Printing scale, paper size, background color, watermarks and other options can be customized in the Print preview window. Check Print preview article for more information.

Saving. Saves a copy of the selected message. The name of the resulting file may be taken from the source email message or specified directly.

Deleting. Messages inside containers (PST files) cannot be deleted. PstViewer Pro does not alter the original .pst or .ost email files in any way.

Exporting. PstViewer Pro lets you save a selected message or messages to one of the supported file formats according to the settings in the selected Export Profile. See Mail exporting article for more details.

Enumerating. This action retrieves a list of email messages located in specified folder and (optionally) it's subfolders. SeeMail enumeratingarticle for more details.

Email Enumeration

eMail enumeration is an action of retrieving a list of messages located in specified folder and (optionally) its subfolders. A result of enumeration is a eMail list filled with information about messages in current location.

Enumeration begins when user selects a folder in the Explorer or Favorites. It can be manually triggered by selecting Refresh in the Explorer context menu or Browse or Browse with subfolders in Favorites context menu.In case of "with subfolders" option was selected, enumeration will be performed in specified folder and recursively in all of its subfolders. Automatically triggered enumeration will be performed recursively if Switch to scan with subfolders in Explorer context menu is checked.

The length of the enumeration process depends on the number of messages in the folder. If the process takes a noticeable amount of time, it's progress will be displayed in the status bar. Please note, that during the enumeration of PST files, we cannot precisely pinpoint the amount of email messages inside until the enumeration process is complete.

Email Exporting

eMail exporting consists of saving selected message or messages to one of file formats according to specified export profile settings.

Exporting is done according to 'Export Profiles.' Export profiles store all the settings necessary to export your email. For example, they store information about the target format, destination folder, email file names generation and lots of others. You can have several email export profiles and quickly switch between them without having to set up all the options from a scratch.

There can be many email export profiles, but only one can be active at a time. Export is always done according to rules and settings defined in the active export profile.

If you have export profiles already set, exporting messages can be performed simply by selecting messages you want to export, pressing export button and selecting Start in Export Manager dialog.

Supported Email Export Formats

• PDF - Portable Document Format, created by Adobe Systems for document exchange. PDF is used for representing two-dimensional documents in a manner independent of the application software, hardware, and operating system.
• HTML - Hypertext markup language file; can be opened by any web browser, such as Microsoft Internet Explorer or Mozilla Firefox.
• MHT - Web archive MHTML file; supported by Microsoft Word, Internet Explorer or Opera.
• TXT - Plain text file format; can be opened and edited by any text editor.
• PNG - Portable Network Graphics, a bitmap image format that employs lossless data compression.
• JPG - A commonly used method of compression for photographic images.
• GIF - A bitmap image file format.
• TIFF - A file format for storing images, including photographs and line art.
• CSV - A file format used for the storage of data structured in a table with comma-separated values.
• Source format - Export message in the same format as source message was stored in.
• Only attachments - Do not export message body, only attachments.

Export Manager dialog

Export Manager dialog allows user to select active export profile for export and to create, modify and delete export profiles.

New profile button launches New export profile setup wizard that allows user to generate new export profile in two steps.

Edit profile button opens Export profile editor dialog which can be used to modify settings of active profile.

Delete profile button deletes active export profile. A confirmation for deletion will be asked.

After pressing Start button, the export of the messages will be started according to settings of active profile, selected in Export Profiles drop-down list.

Pressing Cancel button will close Export manager dialog without starting the process of export.

New email export profile setup wizard

New email export profile setup wizard provides a fast a simple way of generating new export profiles. On the first step user is prompted to specify export profile name and export format. On second step storage of output files can be specified - folder or zip file. If folder or file name are defined, they will be used in export profile. If not - they will be asked during export. Pressing Finish button concludes export profile generation. More advanced profile settings can be changed by selecting created profile in Export manager dialog and pressing Edit profile button.

Export profile editor dialog

Export profile editor dialog is used to modify settings of export profiles. The majority of settings are common for all formats, but there are some format-specific, like page sizes. The detailed explanation of export settings is listed below.

Common settings

Setting name		Possible values	Description
Target	Format	PDF, HTML, MHT, TXT, PNG, JPG, GIF, TIFF, CSV,  Source format, Only attachments	File format of the exported messages.
	Attachments	Do not export, As file attachments in subfolder, As file attachments in same folder	Message attachments export type
	Zip target	Checked/Unchecked	Compress each exported item into zip archive
	ZipLevel	None, Low, Medium, High	The level of compression. Higher levels of compression require more time to create
	ZipPasswd		Password for zip file
Grouping	File naming	Same filename as email file, Custom naming schema	Exported items file name
	File naming schema		Setup the advanced file naming schema. See Export file naming schema editor section below.
	Action on empty file name	Ask, Fill with index string	Action for empty generated file name
Repository	Repository for result files	Folder, Zip	Exported item location
	RootFolder		Folder to save items to. Will be prompted if empty.
	ZipFile		Zip file name to save items to. Will be prompted if empty.
	ZipLevel	None, Low, Medium, High	The level of compression. Higher levels of compression require more time to create
	ZipPasswd		Password for zip file
Misc.	OnExistingFile	AddSuffix, Overwrite, Ask	Action for existing files
	StopOnError	Checked/Unchecked	Stop export on error
	CopyFailedTo		Folder to save messages that have failed to be exported. Copying will be skipped if empty.

Format-specific settings

Format	Setting name	Possible values	Description
PDF	PageSize	UserDefined, Letter, A4, A3, Legal, B5, C5, 8x11, B4, A5, Folio, Executive, EnvB4, EnvB5, EnvC6, EnvDL, EnvMonarch, Env9, Env10, Env11	Page size of output PDF file. If UserDefined in selected, page size will be taken from CustomPageWidth and CustomPageHeight properties.
	CustomPageWidth		Page width in points (1/72 inch)
	CustomPageHeight		Page height in points (1/72 inch)
	Orientation	Portrait, Landscape	Use Portrait for pages with height greater than width, otherwise - Landscape.
HTML	Title		HTML document title. (Tag <TITLE>)
PNG BMP JPG TIFF GIF	Scale	1-1000	Scale of image in percents (from 1 to 1000, default 100)
	LockAspectRatio	Checked/Unchecked	Lock the ratio of width to height of the image when resizing
	Height		Height of the destination image in pixels, overrides Scale and LockAspectRatio. Leave empty for default image size.
	Width		Width of the destination image in pixels, overrides Scale and LockAspectRatio. Leave empty for default image size.
JPG	Quality	1-100	Jpeg compression quality in percents (from 1 to 100, default 90)
CSV	Encoding	Ansi, UTF-8, Unicode	Encoding of the contents of CSV file
	Separator	",", ";"	Fields separator symbol
	Export body	Checked/Unchecked	Include body as separate field

Attachments

Attachments combo-box contains possible formats for message attachments export.

Value	Description
Don't export	Message attachments will not be exported
As file attachments in subfolder	Message attachments will be saved as separate files in the subfolder of the same directory as message body is
As files attachments in same folder	Message attachments will be saved as separate files in the same directory as message body is
As embedded attachments in document	Message attachments will be embedded to the document as attachments (PDF only)
As converted and included content	Message attachments will be converted to the document format and included as content (PDF only)

Export file schema editor dialog

Export file schema editor dialog can be called when user has selected Custom email file naming schema in File naming option. Export file schema editor dialog allows to generate a folder tree in output folder and customize output file name using elements with message attributes.

Available elements include:

• From - Name and address of message sender.
• To - List of message recipients. Can be adjusted to CC or BCC.
• Subject - Subject field of message
• Increment - 'Bates Stamp'-style naming convention of files
• Source - Transfer name of email file or email file format (MSG, EML or PST)
• Internal Path - Internal path of the message, for example /Inbox folder in email client
• Sent - Date and time when message was submitted
• Received - Date and time when message was received
• Exported - Date and time of export operation

To add an element to a current naming schema, drag and drop it to edit box of double click on it. After adding element to naming schema, click on it to select possible customization options for those elements that have them. Drag and drop can be used to change the order of the elements in the naming schema.

Any text can be manually added to the edit field to make it a constant part of the custom naming schema.

Use "\" symbol as a separator to define folders.